Edit a saved entry to correct its duration, description or allocation. First, open the correct timesheet and check the staff member and week.

You need permission to edit the entry. Finalised or approved timesheets may be locked, and billed or invoiced entries have extra limits. Viewing another person’s timesheet does not automatically give you editing access.

You can already edit your own unbilled entries on an editable (draft) timesheet without any extra permission. To create or edit time entries for other people across the account, grant access via Settings → Roles / User Permissions: under Time Management, turn on View & Edit Anyone’s Timesheets on their permission role (sometimes called Manage Staff Timesheets in older notes). If they also need Time → Staff or another person’s timesheet, turn on View Staff Timesheet Page on that same role. You do not need System Administration permissions, account admin, or a catch-all permission role that can access all options in Drum.

To correct unbilled task time only on specific projects, use a project role with Edit All Time Entries turned on, then assign that role to the person on those projects (Settings → Project Roles). That covers editing task time on those jobs, including from the project’s Time tab. It does not by itself open Time → Staff for every staff timesheet. See Drum Permissions for when to use each option.

Expanded rows can group entries that share a description across days. Use the duration on the specific day to edit one entry. Editing a shared description directly in the row updates the grouped entries and saves automatically after a short pause; it is separate from the Save Time action in the entry editor.

The fields available depend on the entry and your permissions:

When Project / overhead and Task are available in Edit time, change them to the right project and task, then select Save Time. Check the entry and weekly totals afterwards.

For an entry already on an invoice, you can change its task when moving it within the same project and the field is available. You cannot reassign invoiced time to a different project. Invoiced time must stay on the project it was invoiced against. For unbilled entries on an editable draft timesheet, correct the project or task in the editor when those fields are available. If you cannot correct the allocation in place, remove the incorrect entry (when deletion is available) and add the time on the correct project instead.

Use Edit time on the timesheet for one entry. To move entries between projects or opportunities from the job’s Time tab, see How to move time between projects from the Time tab.

Unpinning a task only hides empty pinned rows. It does not move or delete that time. See How to access and navigate your timesheet for pin and unpin.

For editable calendar entries on desktop:

To move entries between projects or from an opportunity onto a project from the job’s Time tab, follow How to move time between projects from the Time tab. That guide covers selecting entries, choosing the destination, optionally ticking Update to latest billable rate, and selecting Update time entries.

The same checkbox can appear when you edit a single time entry and its rate needs refreshing. Only tick it when you intend that entry to use the latest billable rate for its project and role.

Calendar drag and copy actions save when completed; they do not use the editor’s Save Time button. Check the result and totals afterwards to avoid recording time twice.

Check the week, staff member and timesheet status. If the entry is locked, invoiced or a field is unavailable, ask an authorised approver or Drum administrator to review the restriction. Do not assume you can reopen an approved week yourself, and do not expect unpinning a task to move invoiced hours to another project.

If you need to edit another person’s entries and cannot, ask an account admin either to grant View & Edit Anyone’s Timesheets under Time Management on your account role (and View Staff Timesheet Page on the same role if you also need Time → Staff), or to turn on Edit All Time Entries on a project role and assign you that role on the relevant projects. Or ask someone who already has the right access to make the change. System Administration and catch-all all-options roles are not the path for this.

To record additional work instead of correcting an existing entry, see How to add time to a project task.

In List View, expand the task to show its entries. Use the delete control for the individual entry and check the confirmation before proceeding. Deleting a time entry is permanent. Check the daily and weekly totals afterwards.

If deletion is unavailable, ask an authorised administrator to review the entry’s status and your permissions.

If the time is on the wrong week, you can delete it and enter it again, or change the date where a Date field is shown. There is no way to move a whole week at once.

Delete it and enter it again. On the timesheet, the day is already chosen and the editor does not include a date you can change. In List View, select the saved duration for that day to open Edit time. In Calendar View, select the entry on the day you clicked. Save Time keeps that day. Delete the entry, then add it on the correct week. Deleting a time entry is permanent. To add the time, see How to add time to a project task.

Change the date. Open the entry from the project Time tab or from Edit Time, set Date, and save. The entry moves to the week that contains the new date.