Record time against the project task you worked on. You can use either List View or Calendar View; both show the same saved entries.
Before starting, open your timesheet and check the staff member and week. You need permission to add time, and the timesheet must be editable.
Your account may require a description for each time entry. Use a short note such as “Reviewed structural drawings” to make the work clear.
Add time in List View
Select List View, then find the project and task. Use Search your timesheet to find a row already shown.
If the task is missing, use the project search at the bottom of the sheet. Type part of the project name or number, then click the project in the dropdown results. Typing alone is not enough. The task field (often labelled Select Value) stays disabled on purpose until you select a project this way. After the project is selected, open the task field and choose the task. For a project already shown, use Add a task… beside its name.
Select the cell for the task and the day you worked. The Add Time control appears when you point to the cell.
Enter the Duration in hours and minutes, such as 01:30. Add a description of the work. Check any other fields shown, such as Unbillable Duration, a role selector or consumables.
Select Save Time.
Check that the entry appears on the correct task and day, and that the daily and weekly totals reflect it.
When selecting a task, type in the task selector to narrow the list or scroll through the available tasks. Select the required task to add its row. You can select another task from the same project afterwards; adding a task row does not itself record time.
You can record separate entries for the same task on the same day. Select Add Time again to add another entry; select an existing entry when you want to change it.
Add time in Calendar View
Select Calendar View and check the week.
Select an empty time slot, or drag from the start to the end of the period you worked, to open Add Time Entry.
Check the date, Start Time, End Time and Duration. Adjust the times if needed and review the resulting duration.
Select Project, search for the project and select it from the results, then choose the Task. The task field stays unavailable until the project is selected. The task does not need to be added to List View first.
Enter a description and check any additional fields shown.
Select Save Time, then check the saved block and daily total.
Select Cancel to close the form without creating an entry. If you need to adjust or copy a saved calendar block, see How to edit a time entry.
Enter hours and minutes
Use the duration field’s hours-and-minutes format. These examples include a leading zero for clarity.
Time worked | Duration |
30 minutes | 00:30 |
1 hour | 01:00 |
1 hour 30 minutes | 01:30 |
2 hours | 02:00 |
Use 01:30 for 90 minutes, rather than decimal hours such as 1.5. Check the displayed value before saving.
If Select Value stays disabled or you cannot add time
Timesheet time only lands on an open delivery-project task that still allows tracking for you. A task can stay visible on the project page while staying out of the timesheet picker.
Select Value / task field shows a blocked cursor: pick the project from the search dropdown first (click the result). The task picker stays disabled until that happens.
After the project is selected but the task is still missing
Work through these checks in order.
Type part of the task name in the task field and scroll the list. Picker names can be longer than the short title on the project page, and tasks sit under deliverable or section headings. A similarly named task (for example a longer sibling name under a deliverable heading) is not necessarily the same task as the one on the project page. Similar name does not mean same task.
If the exact task is still missing after you selected the correct project, ask an admin to open that task on the project and work through this checklist:
Check Time & cost allocation first. It can allow anyone, allow only if assigned, or not allow time.
Check assignment next, and only if the setting is “allowed if assigned”. Being assigned on the project page does not put a task in the picker when time is not allowed.
Then check whether the task is completed, not applicable or blocked, and whether account settings hide those from the timesheet. They can still show on the project page.
Then confirm the job name or number matches the project you opened under Projects.
Wrong job or filtered list: clear Search your timesheet if an active search is hiding rows.
Project never appears in search: check that it is a delivery project (not still an opportunity), and that the project is not marked complete when your account blocks time on completed projects.
Business overheads vs internal projects: time on business overheads on the timesheet is open to anyone. A project used for non-chargeable or internal work still follows project and task rules. For firm-wide internal projects, set the tasks to Time & cost allocation allowed so anyone can book time. If you keep “allowed if assigned”, assign people or teams to those tasks as needed.
Finalised or approved timesheet: that week may be locked. Ask an authorised approver or administrator to help.
Save Time is unavailable: complete the required project, task and time fields, then check any validation message.
Saving an entry records the time. It does not replace your organisation’s timesheet finalisation or approval process.