When you convert an approved progress claim to an invoice, you can keep each claim item on its own line and split claimed costs on time-and-materials (T&M) items onto separate invoice lines.
Before you start
The progress claim is approved, or you are using your account’s approve-and-convert flow.
At least one T&M claim item has a positive claimed amount, allocated costs, and a positive time-plus-costs total — otherwise the extract checkbox will not appear.
Steps
Approve the progress claim (if it is not already approved).
Open Create Invoice from Claim (or your account’s approve-and-convert flow).
Set Invoice Structure to Create one line item per claim item. Extraction needs one line per claim item — not Consolidate claim items to a single invoice line.
Tick Extract T&M expenses as their own line items when it appears.
Check the Invoice preview table. Cost lines are indented under their claim item; the claim-item line keeps the remainder after those cost shares.
Confirm issued and due dates, then create the invoi
ce.
What you should see
The invoice has a line per claim item, with T&M cost shares as indented lines under their parent. Invoice totals are unchanged — only the line layout changes. Fixed-fee claim items stay as a single line.
Troubleshooting
Extract checkbox missing — Drum only shows it when it can build a cost breakdown for at least one T&M claim item (positive claimed amount, allocated costs, and a positive time-plus-costs total).
Single-line structure disabled — If claim rows use different MYOB items, Drum may require one line per claim item and disable consolidate.
Tip: Cost shares are scaled from each allocated cost’s marked-up ex-tax value so the group still sums to the claimed amount. For why claim and invoice screens show marked-up sell figures, see the related explanation below.